Grow Your Business with a Proven Maintenance Reminder System
Are you leaving money—and reputation—on the table? If you’re applying stain and calling it good, you might be!
The best log finishing contractors build long-term relationships, not just one-time jobs. And that starts with helping your customers stay ahead of log home maintenance before their place looks like it’s been through the wringer. Here’s how to build a no-BS log home maintenance reminder system that keeps your calendar full, your customers happy, and their homes protected.
Set expectations from day one.
Don’t let the homeowner think “stain = done for life.” Tell them the truth. Log homes are high-maintenance, beautiful beasts. Let them know that even with top-tier Sashco stains and sealants (like Capture + Cascade or Transformation), regular inspections are key, and recoats aren’t optional if they want to avoid big repairs. Tell them upfront what to expect. It’s also a great idea to leave them with a care guide that contains all the necessary information, like:
- What log stain system did you apply?
- When they should plan for a check-up (typically 2-3 years, sometimes sooner if their place takes a beating from the sun).
- What signs mean it’s time for log home maintenance and when it’s time to call you.
If you’ve done a good job and they have your info handy, they’ll call you instead of going to someone else when it’s time for maintenance.
Keep solid records.
When setting up your log maintenance reminder system, every house you touch should be added to your files (seriously). Minimum details should include:
- Customer contact info
- Product system used
- Date of application
- Notes about exposure (for example, south wall full sun, north wall shaded)
Set reminders for yourself. Two years. Three years. Five years. Figure out what works for the stain system and the exposure, then come up with a plan to follow up and snag that repeat business everyone wants!
Reach out before things go bad.
Nobody wants to hear from you when their stain is peeling off, and they’re facing a $10k+ re-do. Be the guy who reaches out when all it takes is a maintenance coat. Little things go a long way, a simple call or text saying, “Hey, it’s [your name]. I hope you’re doing well! It’s been three years. How’s that south wall looking? Need me to take a look?” Or, offer a low-cost inspection and wash. That small job today could save your customer a big expense later, and it keeps your name at the top of their list.
Use whatever system works—but use something.
You don’t need fancy software. Use Google Calendar. A spreadsheet. A paper planner. The point is, don’t rely on memory. Set your maintenance reminders so you follow up on time, every time.
Be the guy who protects their investment.
When you check in, focus on helping them avoid costly problems rather than selling them something they don’t need. Talk to them in a way that makes sense to them. Let them know that getting a log home maintenance coat now is way cheaper than having to do a full re-stain down the line. Plus, it’s a heck of a lot easier to stay on top of things than to play catch-up later! That’s the kind of contractor they’ll trust, and that’s how you build repeat business.
Let’s be real. Sashco stains and finishes are top-of-the-line, but nothing lasts forever on a log home without maintenance. Be the contractor who helps customers stay ahead of the game. You’ll keep them happy, and you’ll build steady work that fills your schedule so you can chase cold beer, not cold leads.
